Email Backup and Archiving for Microsoft 365
Microsoft 365 is a popular Microsoft subscription service that provides users with the latest MS Office applications (i.e., Word, Excel, PowerPoint, Outlook, Teams) along with an enterprise-class email solution. Microsoft 365 is “designed to help you achieve more with innovative Office apps, intelligent cloud services, and world-class security.”
However, Microsoft 365 still has its own set of security gaps that are difficult to address. Businesses, in turn, are hindered from using the platform’s full potential without risking their data’s integrity.
Dropsuite’s Microsoft 365 Solution Closes Data Protection Gaps:
Human Error
One of the main reasons for data security breaches with Microsoft 365 is human error. In 2021, companies lost $4.61M on average due to human error and insider threats. Data breach costs have since grown by 10% year-over-year.
Recycle Bin Limitation
By default, Microsoft 365 saves deleted emails for 30 days, which the option to increase the limit to (only) 90 days.
Microsoft Service Limitation
Microsoft makes it clear that they will guarantee their infrastructure, but not their customer’s data. In Microsoft’s Service Agreement (Sec 6b), they recommend using “regular, third-party solutions to backup Office 365” in order to cover this data protection gap.
Existing Risks and Vulnerabilities
With over 90,000 Microsoft partners facilitating services and products for their clients, it’s no surprise that vulnerabilities in Microsoft solutions are an attractive attack vector.
Microsoft 365 backup options
Dropsuite’s comprehensive backup options for Microsoft 365 include Exchange Online, OneDrive, SharePoint, Groups, Teams, Calendars, Contacts and Tasks.
Exchange Online Backup
Exchange Online can be one of the largest data sources of any Microsoft 365 environment. Emails, attachments and related data can be massive in terms of file size. Because Dropsuite provides unlimited storage, you’ll never need to worry about running out of storage. Set up an automated Microsoft 365 backup to cloud that occurs several times a day, and because DropSuite only backs up modified files, speed is maximized. This takes the hassle out of keeping Exchange Online files secure and protected.
OneDrive Backup
Backing up OneDrive ensures that all your digital assets are safe from harm. Maintain complete copies of critical business data to ensure protection from hackers, encryption malware, accidental deletion and more. Feel confident knowing you’re prepared for data disasters by ensuring your OneDrive files are automatically backed up and instantly ready for restore as part of your Microsoft 365 backup data set.
SharePoint Backup
Ensure all your business-critical SharePoint data is protected from loss or threat. Dropsuite backs up documents and folders, assigns permissions, offers restore options and uses intelligent backup tools to easily store, secure, administer and quickly restore your SharePoint environment.
Groups Backup
Microsoft 365 Groups enable teams of people to collaborate and share business-critical data, files, project information and much more. Backing up Groups data is critical to ensuring the group’s ability to continue their work (with minimal down time) in the event of a security breach. It takes one click to restore your Group data and communications, and you’re back to sharing, collaborating and accessing all your Group information and resources.
Teams Backup
Teams is increasingly becoming the business collaboration tool of choice, and Microsoft isn’t slowing down with the updates and additions to Teams functionality. The flexibility of Teams allows it to use all other Microsoft 365 applications and enable a wide range of capabilities across the entire service – from file sharing, to meetings, to private chats, and more – making it a one-stop full collaboration tool. However, today’s collaboration-oriented remote workforce have become more vulnerable because of this openness. Dropsuite ensures your Teams’ business-critical information is securely backed up in the event of a security breach.
Contacts / Calendars / Tasks
Microsoft Contacts, Calendars and Tasks backup are also included in Dropsuite’s Microsoft 365 backup. These Office 365 data sets are often forgotten or overlooked and can lead to significant data protection gaps. Because these files contain critical business information they are just as necessary to protect. This is especially true given the ever-increasing regulations regarding privacy and security of contact information.
Dropsuite is an affordable and complete Microsoft 365 backup solution for businesses of all sizes. Contact MOBE Systems today to learn more about closing your data protection gaps with DropSuite!
